As cyber threats intensify in complexity and scale, organisations are turning to zero trust principles and advanced document management systems to protect sensitive data, ensure compliance, and enable secure collaboration amid rising remote work and cloud adoption.
Cybersecurity threats are really ramping up in both complexity and scale, and they don’t spare any organization, whether big or small, or whatever sector they’re in. Attackers are becoming quite savvy—they often exploit weaknesses in traditional security setups that depend heavily on trusting what's inside the corporate network. Often, breaches happen through phishing, malware, or even just stolen credentials. In response to this mounting danger, the concept of zero trust security has gained prominence. It’s essentially a big shift—moving away from the old idea that everything inside the company's perimeter can be trusted, to a new model that insists on “never trust, always verify.”
Fundamentally, zero trust security changes how access controls are handled. Instead of assuming any user, device, or app inside the network is trustworthy, every request for access now needs thorough authentication, authorization, and ongoing validation. This approach is rooted in the principle of least privilege—giving users and devices only the permissions they absolutely need. And the core principles include micro-segmentation of network segments to restrict lateral movement if a breach occurs, constant monitoring for unusual activity, and strong identity checks, like multi-factor authentication (MFA).
Now, with the rise of cloud computing, the increase in remote work, and collaboration across borders, file sharing has become more common—yet riskier than ever. Sensitive data is accessed from a variety of endpoints, many outside the strict control of IT teams, which raises the chances of unauthorized access, data leaks, insider threats, and managing compliance becomes even trickier. Traditionally, sharing files through email attachments, unsecured cloud drives, or USB drives exposed organizations to significant risks. For example, the 2022 Verizon Data Breach Investigations Report states that 82% of breaches involve human error, like privilege misuse or social engineering, and research from Ponemon shows that 63% of data breaches happen because of unsecured file sharing.
Implementing zero trust principles for file sharing involves stricter controls, continuous verification, and active monitoring at every point—whether uploading, downloading, editing, or sharing files. In this model, no file is accessible without explicit approval based on the context, which cuts down on the attack surface and significantly limits lateral movement in the network.
Document Management Systems (DMS) are crucial in operationalizing these zero trust principles in a practical way. Good DMS solutions centralize document storage, with detailed permission controls, enforce integrated identity systems like MFA, single sign-on, and role or context-based access, and keep real-time logs of all actions. They also protect data during storage and transmission with end-to-end encryption, and automate policy enforcement—things like access expiration or approval workflows. For example, Folderit is a purpose-built DMS tailored for secure zero trust collaboration—it combines these features to help organizations meet high security and compliance standards.
Adopting zero trust file sharing comes with its benefits. You get fine-grained control at the file, folder, or project level, meaning only authorized people can access sensitive data. Continuous monitoring and automated alerts help spot threats early. Automated revocation of access limits what can be compromised if someone's role changes or a threat is detected. And encrypting data protects it both during transit and while stored—supporting compliance with regulations like GDPR, HIPAA, or CCPA, where auditability and strict access controls are vital.
Of course, there are challenges too—legacy systems might not mesh well with zero trust, users might resist new measures, managing detailed access controls can be complex, and upgrading systems or training staff needs resources. Still, there are strategies to make this easier: rolling out in phases, starting with the most sensitive departments; keeping stakeholders informed and trained; automating where possible to reduce administrative load; and choosing DMS platforms that have built-in zero trust features and can scale easily.
The industry overall clearly sees zero trust as a fundamental security approach. For instance, the National Institute of Standards and Technology (NIST) has endorsed it, and surveys show adoption is accelerating—Gartner reports that 60% of organizations plan to implement zero trust by 2025, up from just 20% back in 2020. Agencies like CISA emphasize the importance of continuous monitoring and automation for threat detection, while companies like Microsoft highlight that explicit verification, least-privilege access, and assuming breaches are essential for reducing risks.
All in all, zero trust file sharing isn’t just a buzzword; it's becoming essential for modern organizations facing increasingly sophisticated cyber threats and tighter regulations. The old perimeter-based security models are no longer enough in today’s dispersed, dynamic IT environments. By adopting zero trust principles and leveraging advanced DMS solutions, organisations can build a resilient, flexible security posture—guarding sensitive data, enabling secure collaboration, and staying compliant with regulations. Moving forward, the key steps involve assessing current file-sharing practices, spotting vulnerabilities, and exploring zero trust-enabled DMS tools to boost both security and operational efficiency.
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Source: Noah Wire Services
Verification / Sources
- https://www.folderit.com/blog/zero-trust-file-sharing-using-a-dms/ - Please view link - unable to able to access data
- https://www.atlassian.com/blog/access/zero-trust-security - This article from Atlassian explains the Zero Trust security model, which operates on the principle of 'never trust, always verify.' It emphasizes the need for continuous authentication and authorization of users and devices, regardless of their location, to protect sensitive data. The piece outlines key principles such as verifying all users, granting access based on authenticated identity and device, and implementing dynamic, continuously verified access controls. It also discusses strategies for adopting a Zero Trust model, including flexible identity and authorization measures, trusted devices, and granular access controls.
- https://learn.microsoft.com/en-us/security/zero-trust/zero-trust-overview - Microsoft's overview of Zero Trust security defines it as a strategy that assumes no implicit trust in any user, device, or application, regardless of their network location. The article outlines core principles, including explicit verification, least-privilege access, and assuming breach. It emphasizes the importance of continuous authentication and authorization based on all available data points, limiting user access with Just-In-Time and Just-Enough-Access, and minimizing the impact of potential breaches through segmentation and encryption. The piece also highlights the role of analytics in threat detection and defense improvement.
- https://www.ricoh-usa.com/en/insights/articles/principles-of-zero-trust-security - Ricoh USA's article delves into the principles of Zero Trust security, highlighting the shift from traditional perimeter-based security models to a framework that assumes no implicit trust. It discusses the necessity for continuous validation of users and devices, the importance of being prepared for potential breaches, and the need for ongoing monitoring and improvement. The piece also touches upon the evolution of Zero Trust, noting its adoption due to factors like increased cloud service usage and remote work, and its role in enhancing security in dynamic IT environments.
- https://www.cisa.gov/topics/cybersecurity-best-practices/zero-trust - The Cybersecurity and Infrastructure Security Agency (CISA) provides insights into Zero Trust principles, emphasizing the need for robust defenses in dynamic IT environments. The article explains that Zero Trust assumes the entire network is compromised and focuses on precise, least-privilege per-request access decisions. It highlights the importance of continuous monitoring, orchestration, and automation to detect and respond to threats effectively. The piece also discusses how adopting Zero Trust can improve visibility and facilitate rapid, coordinated threat responses.
- https://www.forbes.com/sites/splunk/2022/05/01/5-core-principles-of-the-zero-trust-model-of-cybersecurity/ - Forbes outlines the core principles of the Zero Trust security model, which operates on the assumption that every user, device, and service attempting to connect to a network is potentially hostile. The article discusses principles such as assuming the network is always hostile, accepting that threats can be both external and internal, and the necessity to authenticate and authorize every device, user, and network flow. It emphasizes the importance of a 'never trust, always verify' approach to secure organizational data.
- https://www.tigera.io/learn/guides/zero-trust/zero-trust-security/ - Tigera's guide to Zero Trust security discusses the principles and implementation steps of the Zero Trust model. It emphasizes the need for real-time monitoring capabilities to detect and respond to threats promptly, the importance of aligning Zero Trust with broader security strategies, and the necessity to focus on protecting critical assets. The article also outlines a five-step methodology for implementing Zero Trust, including switching from threat surface to protect surface, mapping transaction flows, and architecting a Zero Trust network.
Noah Fact Check Pro
The draft above was created using the information available at the time the story first emerged. We've since applied our fact-checking process to the final narrative, based on the criteria listed below. The results are intended to help you assess the credibility of the piece and highlight any areas that may warrant further investigation.
Freshness check
Score: 10
Notes: ✅ The narrative is fresh, published on September 12, 2025, with no prior appearances found. The content is original and not recycled. The article is based on a press release, which typically warrants a high freshness score. No discrepancies in figures, dates, or quotes were identified. No similar content appeared more than 7 days earlier. The inclusion of updated data without recycling older material justifies a higher freshness score.
Quotes check
Score: 10
Notes: ✅ No direct quotes were identified in the narrative, indicating potentially original or exclusive content.
Source reliability
Score: 10
Notes: ✅ The narrative originates from Folderit, a reputable organization specializing in document management systems. This enhances the credibility of the content.
Plausability check
Score: 10
Notes: ✅ The claims made in the narrative are plausible and align with current cybersecurity trends. The narrative is well-supported by detailed information and lacks excessive or off-topic details. The language and tone are consistent with the region and topic, and the structure is coherent. No signs of disinformation or synthetic content were found.
Overall assessment
Veredict (FAIL, OPEN, PASS): PASS
Confidence (LOW, MEDIUM, HIGH): HIGH
Summary: ✅ The narrative passes all checks with high scores, indicating it is fresh, original, and from a reliable source. The content is plausible, well-structured, and free from disinformation, supporting a high confidence in its credibility.